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A Deep Dive into the 7 PRINCE2 Themes

Our template is meticulously structured around the core principles of PRINCE2, ensuring you stay aligned with best practices at every stage.

1. Business Case

Justifying the Project Ensure your project remains viable and aligned with business objectives. Our template helps you maintain a laser focus on the "why."

• Automated Project Initiation Document (PID) Generation: Simply fill in the key details of your project within the template, and it will automatically generate a complete, professionally formatted PID on Google Docs. This becomes your project's single source of truth.

2. Organisation

Defining Roles & Responsibilities A successful project needs a clear structure. Define who is responsible for what and how they will communicate.

• Project Management Team Roles: Clearly outline the roles and responsibilities for the Project Board, Project Manager, and Team Managers.

• Stakeholder Analysis & Communication Plan: Conduct a thorough stakeholder analysis and build a robust Communication Management Plan to ensure the right people get the right information at the right time.

• Automated Report Reminders: Never miss a reporting deadline again. The template automatically sends email reminders to Project and Team Managers when Highlight Reports and other key communications are due.

3. Plans

Planning for Success Create detailed, achievable plans that map out how, when, and by whom the project's products will be delivered.

• Product-Based Planning: Utilize a powerful Product Breakdown Structure to identify all deliverables. Automatically generate Product Description documents for each one.

• Dynamic Scheduling & Tracking: Build a detailed Activity Schedule and visualize progress with an integrated GantT Chart.

• MoSCoW Prioritization: Prioritize your products and tasks using the built-in MoSCoW (Must have, Should have, Could have, Won't have) method to manage scope effectively.

• Automated Stage Plan Generation: The template automatically compiles the necessary information into a formal Stage Plan document on Google Docs, ready for board approval.

4. Progress

Tracking Against the Plan Maintain tight control over your project's performance by monitoring progress against the plan and managing by exception.

• Live Tolerances Dashboard: Track the 6 PRINCE2 performance variables (Time, Cost, Scope, Quality, Risk, Benefits) against their set tolerances in a real-time dashboard.

• Automated Performance Calculation: Key metrics like Time, Cost, Scope, Quality, and Risks are calculated automatically in real-time and are used to forecast performance at the end of the stage.

• Efficient Reporting: Manage Work Packages, Highlight Reports, and Exception Reports in dedicated logs. When a tolerance is threatened, automatically generate a formatted Highlight or Exception Report on Google Docs for the Project Board.

5. Quality

Ensuring Fitness for Purpose Define and meet the required quality standards for every product your project delivers.

• Product Descriptions Log: Maintain a central log of all Product Descriptions, detailing their purpose, composition, and quality criteria.

• Quality Register: Plan and track all quality management activities, from testing to reviews, ensuring nothing is missed.

6. Change

Controlling Unforeseen Events Implement a formal and controlled process for managing project issues and changes to prevent uncontrolled scope creep.

• Central Issue Register: Log, track, and manage all requests for change and off-specifications in a structured register.

• Automated Change Control Approach Document: The template helps you define your change management process and generates the formal document for your PID with a single click.

7. Risk

Managing Uncertainty Proactively identify, assess, and manage project risks to minimize threats and maximize opportunities.

• Comprehensive Risk Register: Use the built-in register to log, assess (by probability and impact), and plan responses for all project risks.

• Automated Risk Management Approach Document: Define your risk management strategy within the sheet, and automatically generate the formal document for inclusion in your PID.

Who is this for

This template is the perfect tool for certified PRINCE2 Practitioners, Project Managers, and PMOs who want to apply the methodology efficiently within the Google Workspace environment. It's ideal for anyone running complex projects that demand structure, control, and clear reporting.

in coming...

Key Features:

• Customizable Change Request Catalog: Establish a clear framework for all change proposals by defining and categorizing the types of requests you handle (e.g., Scope, Budget, Timeline). This guides stakeholders to provide complete and consistent information from the start.

• Intelligent Google Form Creator: With a single click, automatically generate a user-friendly Google Form based on your unique catalog. The form is always in sync with your services.

• Intelligent Workload Scheduling: Prevent overload and provide immediate clarity. Based on the project manager's defined daily capacity, the system automatically assigns new requests to the next available slot. The submitter is instantly informed of the scheduled processing date, and a corresponding Google Task is created for the PM, ensuring nothing falls through the cracks.

• Centralized Management Dashboard: Manage the entire lifecycle of a change request from a single, intuitive dashboard. Track the status, priority, and progress of every request in real-time.

• Automated Email Notifications: Keep your users and stakeholders in the loop without lifting a finger. The template automatically sends email notifications as a request progresses through key stages (e.g., 'Received', 'In Progress', 'Completed').

• Automatic File & Log Generation: For every new request, the system automatically creates a dedicated file. This file contains all the request details and a running log of its progress, creating a perfect audit trail for every change.

• Powered by Google Workspace: Seamlessly integrates with Google Sheets, Google Forms, Google Task, and Gmail for a reliable and familiar experience.

Who is this for? 

This template is ideal for IT teams, operations managers, project managers, small businesses, and any team that needs a structured system for managing requests from internal or external clients.

in coming...